Create a Shipment

Creating an inbound shipment is how you tell the warehouse what is on its way. Every package you send in should have a corresponding shipment record so the receiving team can identify it, check it in, and move it through the prep workflow without delays.

Opening the Shipment Form

  1. Navigate to the Inbound page from the sidebar.
  2. Click the New Inbound Shipment button in the top-right corner of the page.

A form will appear where you can enter all the details about your incoming shipment. The fields you see may vary slightly depending on your inbound field settings, but the overall flow is the same for every fulfillment type.

Choosing a Fulfillment Type

The first thing you will do in the form is select your Fulfillment Type. This determines which fields are required and how the warehouse processes the shipment once it arrives.

  • FBA -- Choose this when the items are destined for Fulfillment by Amazon. You will need to provide an ASIN for each item so the warehouse can create compliant FBA shipments.
  • FBM -- Choose this for Fulfilled by Merchant orders where you are handling shipping yourself rather than using Amazon's fulfillment network.
  • Two-step -- Choose this for inventory that goes through a two-step prep and forwarding process, where items are received, prepped, and then forwarded to their final destination.
  • Manual -- Choose this when you want full control over shipping details without any automated workflows. This gives you maximum flexibility for custom fulfillment scenarios.
  • WFS -- Choose this for Walmart Fulfillment Services orders. Similar to FBA but for the Walmart marketplace, the warehouse will prep and ship your inventory to Walmart's fulfillment centers.
  • Shopify -- Choose this for orders fulfilled through your Shopify store. This integrates with your Shopify account to streamline the fulfillment process.

Required Fields

After selecting your fulfillment type, fill in the following required fields.

  1. Date -- Enter the date you placed the order with the supplier. This helps you track lead times and reconcile orders later.
  2. Supplier -- The website or vendor you purchased the inventory from. Keeping this consistent across shipments makes it easier to search and filter your orders.
  3. Item Name -- The name of the product you are sending in. Be descriptive enough that the warehouse team can identify the item at a glance.
  4. Quantity Ordered -- The number of units in this shipment. Make sure this matches your actual purchase quantity so receiving counts line up.
  5. Color -- The color of the product. If the item does not have a meaningful color, you can enter a placeholder like "N/A."
  6. Size -- The size of the product. Similar to color, use "N/A" or "One Size" if it does not apply.
  7. Unit Cost -- The cost you paid per unit. This is used for profitability tracking and reporting.

Take your time filling these in accurately. Correct data at the inbound stage prevents confusion during receiving and prep.

Optional Fields

The form also includes several optional fields that add more context to your shipment.

  • Order Number -- Your purchase order ID or confirmation number from the supplier. This is helpful when you need to cross-reference with the supplier's records.
  • Brand SKU -- The SKU assigned by the manufacturer or brand. Useful for identifying products that go by different names across platforms.
  • List Price -- The price you plan to list the item for once it is live. This helps with margin calculations.
  • ASIN -- The Amazon Standard Identification Number. While technically optional in the form, this field is required for FBA shipments. When you enter a valid ASIN, the system may autofill additional product details such as the item name and image, saving you time and reducing data entry errors.
  • Amazon SKU -- The SKU tied to your Amazon listing. If you already have this mapped, enter it here so the warehouse can reference it during labeling and shipment creation.
  • Tracking Numbers -- Add one or more tracking numbers for the packages in transit. This is optional for most fulfillment types but may be required depending on your workflow. You can add tracking numbers later by editing the shipment if they are not available yet.
  • Notes -- A free-text field for any additional context. Use this to flag special handling instructions, mention that an item is fragile, or note anything the warehouse team should know.

Adding Shipping Labels and Files

If you have shipping labels or other documents associated with this shipment, you can attach them directly in the form. This is especially useful for shipments where the outbound label needs to be applied as soon as the package arrives.

Submitting the Shipment

Once all your fields are filled in, click the Create button at the bottom of the form. A success notification will appear confirming that the shipment was created, and the inbound table will refresh to show your new rows.

If you need to make changes after submitting, you can click on the row in the table to open the edit view. See the Edit & Delete Orders page for more details.

Tips and Things to Know

When the system detects a valid ASIN in the ASIN field, it will attempt to pull in product details automatically. This autofill behavior speeds up data entry for Amazon shipments and reduces the chance of typos in product names.

If you are working with bundles or multi-packs, the form may display additional fields for pack-specific information such as units per pack. Fill these in carefully so the warehouse can prep the correct quantities.

Some fields on the shipment form are controlled by your account's inbound field settings. If you do not see a field you expect, or you see fields that are not relevant to your workflow, check with your account administrator to adjust the field configuration.

After you have created a few shipments manually, consider using the Upload CSV feature to save time when you have large batches of orders to enter at once.

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